Protection of assets is a prime concern of various firms that opt for digitally storing data. Document security and access management is usually a big motivator for opting into a DMS managed system.

We lay to rest all client security concerns by offering various foolproof security features in DMSlite. These measures ensure that the data is viewed only by a select few. The system also keeps an inventory of the document access information to track all activity in the system. DMSLite is a highly secure and flexible software application which lets you do more without compromising document security.

DMSLite ensures that users can view only the content which they have access to. Every time a user logs in the application looks-up the rights of the users to generate a user’s screen based on the access rights. This ensures that users work only on the areas they are assigned and not see folders for which they do not have access. Read more on access rights here

 

Access rules can be defined on folder/sub folder and even file level. This ensures maximum flexibility is access rights as infinite access right permutations can be applied as per need. For e.g. a user may have the view rights on all the files of the folder barring on file. Several similar scenarios can be handled easily. Read more on access rights here

 

Each user can view his login history for the past 6 logins to monitor his own login activity and ensure that his account is not being misused. Available on the application dashboard it can be quickly accessed

 

All rights are broadly divided into viewing, modification and administration rights. Users or user groups can be assigned these profiles for a folder or a file. The file level rights override the folder level rights. Read more on user profile and user group management

 

File based access reports are generate to monitor all activity on the file with the details of the user, time and date of activity. 

 

Customized security options can be added upon client request, contact us for more details.

Further Reading

Managing the DMS Settings - Create and manage custom DMSLite settings to ensure that the document management software runs at the most optimal performance for your business

Easy to learn and use Document Management System – Find your data easily and quickly using the smart document management learning tools embedded in DMSLite.

No Installations  - A web based document management tools takes away the hassles of software installations and onsite maintenance