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Workflows take the pain out of multi party document creation and approval process especially for the parties exist at remote locations.
Infinite workflows
Create infinite number of workflows with any number of levels. Easily include members or member groups in the workflow map. Re-use existing workflows for repetitive workflow procedures.
Set Publish date and location
On the final approval of the document, the publisher can set parameters as to when the document shall be published for public view and where will it be placed.
Strict user access
Workflow access rules change based on the workflow level. A user or user group has complete rights over the document once it is at his level. After he passes it on to the next level, he has only view rights.
Email Notification
A tightly integrated e-mail notification system keeps the users informed on the workflow related activity in their account. They receive a notification every time a document reaches them for review or their document is rejected or accepted at a higher level. These notifications are received in the DMS message center, on the workflow dashboard. By integrating with the mail client, these notifications can be received in the outlook mailbox too.
Version Management
Using the version management features, maintain a copy of all the states of the document for convenient revert back to any previous state.
The remote access advantage
The advantage of a web based document management system is that various workflow level users can be at multiple locations geographically and yet they can collaborate to work on a single document without having to spend a single penny on document printing and mailing. It works even better than mailing
Further Reading
Other useful features of DMSLite – Boost overall organization productivity with features like workflow, versioning, document locking etc. and better DMS flexibility
No Installations - A web based document management tool takes away the hassles of software installations and onsite maintenance
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