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A big advantage that a web based Document Management System application has is that it can be accessed from anywhere across the globe. All you need is a computer with an internet connection.
This is a blessing for all those companies who have sales and marketing staff working in field jobs. To download and print forms, brochures etc. they simply need to hook onto a net connection, open the application, enter their username/password and start downloading and printing whatever they need.
Even more helpful is that fact that they will always have access to the most appropriate and most recently updated material. As the newer versions of files are instantly updated with a ‘New’ sign next to each, the field staff will always be using the latest material.
A message center integrated in the application enables users to send messages to each other which is another useful feature when employees need to work from remote locations. The message centre can be integrated with outlook mailbox to receive duplicate notifications.
Temporary logins can be provided to clients to display contents for a limited amount of time. Once the client has viewed the material, you can cancel the guest account. These view only accounts privileges can be set in a way that viewers can see only limited folders and files and make no modifications
With the increased access flexibility of remote access the users can conveniently access, download and print documents from wherever business takes the,
Limiting Remote Access
Remote access can be limited using IP based access restrictions. Using this facility the electronic document management system users will be able to access the application from limited computers and locations. To know more about this feature, please contact us.
Further Reading
Use any file type with DMSLite - DMSLite embeds a very flexible form of online document management for its users as it can store and manage any file format.
For Web based online electronic document management system software and secure document management for a paperless office please contact us. We offer a range of specialist and customized document management software.
Other DMS Products
Engineering and CAD document management system
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